The e-Bulk Disclosures software solution is a 100% online disclosure management solution that integrates with the DBS e-Bulk Interface (launched in April 2009). If you’re looking to implement an online disclosure service then you’ll be happy to know that we can provide everything you need and more to get your service up and running
The e-Bulk Disclosures system has been developed by a dedicated team of experienced specialists, responsible for the design and implementation of the first DBS Integrated e-Bulk facility. The system was tested and approved by the DBS (formerly the CRB) in April 2009 with the launch of our first client - one of the largest umbrella bodies in the country, Girlguiding UK.
@lantic Data has pulled from its vast and varied client base to ensure the system is fully compliant and capable of fulfilling the needs of every industry. The system can also be tailored and customised to suite any special requirements.
The system provides all the necessary functionality to allow Registered Bodies to easily manage their DBS Disclosure responsibilities with reduced time and effort. The system mimics the Disclosure Application lifecycle which is based on a defined set of processes that are followed by all Registered Bodies. This includes:
The system provides an Intelligent Application Form that contains strict validation rules allowing the required data to be captured quickly and easily without errors of omission.
The validation checks:
All of the information is captured via the online form which is accessible from any internet access point via a personal secure login.
The applicant is also able to complete their application from any internet access point via the systems Remote Access facility. Utilising the applicants email address, you are able to send them the user access to the online form.
After completing the application the applicant is provided a unique reference number (this is also emailed if an email address is provided on the application).
This reference number can be used by other users of the system to recall the specific application for the ID checking process to be completed.
Any user assigned the role of ID Checker, Liaison Officer or Countersignatory can complete the ID Checking process.
The ID Checker can select the relevant ID Documents provided by the applicant and complete any required data fields; at this stage the appropriate DBS rules are applied to confirm the ID Check is complete and valid.
Validation checks:
The ‘Evidence Checked By’ field is pre-populated with the name of the person completing the check. In the instance the ID checking is performed by the VERIFY service (provided by The Post Office) this handled in a separate method.
The system is then prepared to batch send the applications after running the DBS e-Bulk validation over the data to again ensure there are no errors or omission. Using the DBS’s eBulk channel the applications are sent immediately to the DBS to begin processing.
The scope for error with paper DBS applications is time consuming and manually intensive to manage. The DBS e-Bulk Disclosure System eliminates data errors using intelligent validation and simplifies the management process.